How to Join a Zoom Meeting from Microsoft Teams Rooms

Microsoft Teams Rooms (MTR) devices are designed to simplify meeting experiences. Beyond joining Microsoft Teams meetings, these devices now support Direct Guest Join, allowing users to seamlessly join third-party meetings, including Zoom and Cisco WebEx, with just a single touch.

What is Direct Guest Join?

Direct Guest Join is a feature on Teams Rooms devices that allows users to join meetings hosted on platforms other than Microsoft Teams. This means you no longer need multiple devices or complicated dial-in procedures to attend Zoom or WebEx meetings.

With Direct Guest Join enabled:

• You can join Zoom meetings with a single tap from the Teams Rooms console.
• The process is as seamless as joining a Teams meeting.
• It removes the need for extra equipment, laptops, or multiple conference room apps.

Benefits of Joining Zoom from Teams Rooms

Using Teams Rooms devices for Zoom meetings offers several advantages:

1. One-Touch Convenience
   Forget about copying meeting links, entering passcodes, or switching devices. Simply touch the meeting invite on the Teams Rooms screen and join instantly.
2. Integrated Audio and Video
   Teams Rooms devices are built for professional conference experiences, so Zoom meetings are displayed in high-quality video with clear audio, using the room’s camera, microphone, and speakers.
3. Simplified Scheduling
   Because Teams Rooms can display Zoom meeting invites alongside Teams meetings, room scheduling and attendance become much easier for hybrid teams.
4. Cross-Platform Collaboration
   Direct Guest Join ensures that organizations can work across different platforms without sacrificing ease of use or professional meeting quality.

How to Join a Zoom Meeting from Teams Rooms

Here’s a step-by-step guide:

1. Check Direct Guest Join Setup
   Ensure that your Teams Rooms device has Direct Guest Join enabled. This is typically configured by your IT administrator.
2. Receive the Zoom Meeting Invite
   The meeting invite should appear on your Teams Rooms console if it’s linked to the room’s calendar.
3. Select the Meeting
   On the Teams Rooms device, tap the Zoom meeting listed on the home screen.
4. Join the Meeting
   The device will automatically launch the Zoom session. You’ll see the Zoom interface on the room screen and can participate using the room’s camera, microphone, and speakers.
5. During the Meeting
   Standard Teams Rooms controls are available, such as muting participants, controlling camera angles, and sharing content.

Tips for a Smooth Experience

• Update Software: Ensure both Teams Rooms and Zoom are up to date to avoid compatibility issues.
• Test Before Important Meetings: Run a short test session if this is your first time joining Zoom via Teams Rooms.
• Use Room Equipment: For best video and audio quality, always use the Teams Rooms cameras, microphones, and speakers.
• Check Permissions: Some Zoom meetings require host approval; make sure the host settings allow guest join.

Direct Guest Join transforms Teams Rooms into a universal meeting hub, letting you participate in Zoom, WebEx, and Teams meetings without hassle. By integrating Zoom meetings into Teams Rooms, organizations can save time, simplify workflows, and improve hybrid meeting experiences.

Whether it’s a quick team sync or a large client meeting, joining Zoom from a Teams Rooms device ensures a professional and seamless meeting experience.